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Meeting Guidelines

Here are some tips for successful meetings:

  • Written purpose and agenda for each meeting
  • Identify projected time required for each agenda item
  • Distribute agenda prior to the meeting
  • Ensure all meeting roles are assigned
  • Adhere to agenda unless there’s consensus to deviate
  • Keep a record
  • At the end of each meeting, summarize action items, deadlines, and responsible party; discuss agenda for next meeting
  • Adopt interim deadlines for completion of important, critical-path work
  • Evaluate the did well/could improve (what worked, what could be improved or changed for the future) for each meeting
  • Start and stop on time
  • Balance work content/task with group dynamics/maintenance